Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 198f1a9b45cccc6e255136cbe32f248bc40111dfd76ad5ee011908d275af3b08

# Post-It People Science Teams

Participants encode attributes like department, location, and interests onto a single sticky note using colors, torn corners, and simple icons. The facilitator then sorts notes on a wall into balanced working groups.

**Time:** 15 minutes. Source suggests 5 to 15 minutes; 15 minutes allows individual encoding, wall sorting, and brief subgroup check-in.
**People:** 8 to 24. Individual note creation, followed by whole-room cluster sorting on a shared wall.

## Choose this exercise

**Purpose:** Sort participants into balanced subgroups based on transparent, multi-factor criteria.
**Use it when:** Use when you need to form cross-functional small groups quickly while making the balancing criteria visible to everyone.
**Skip it when:** Skip when group assignment needs strict confidentiality, or when teams are already fixed.

## Materials and tools

- Standard 3x3 inch sticky notes in 3 to 4 distinct colors (1 pad per table)
- Dark felt markers or pens (1 per participant)
- Shared wall, whiteboard, or easel surface
- Visual key poster or printed slide displaying the encoding rules

## Before participants arrive

1. Post the visual encoding key prominently on the wall or screen.
2. Distribute multicolored sticky notes and markers to tables.
3. Designate a clear wall space divided into target group stations (for example, Team 1 through Team 4).

## Say this to open

We are going to form balanced working teams using a simple visual code. Grab one sticky note. Follow the key on the board: choose your note color by department, tear a specific corner for your regional location, and draw a quick icon representing your primary work style or personal interest. Write your first name clearly in the center.

## How to run it

### 1. Explain encoding rules (3 minutes)

Display the visual coding key. Explain the three or four variables: note color for department or role, a specific torn corner for geographic location or office, an icon for interests, and a letter or word for background. Clarify that sharing any personal detail is strictly optional.

### 2. Create personal notes (4 minutes)

Participants pick their colored note, tear the assigned corner, draw their chosen icon, and write their first name in the center. An explicit neutral example: an operations team member in the western office chooses a yellow note, tears off the top-left corner, and draws a book icon.

### 3. Post and sort into teams (5 minutes)

Have participants post their notes in the designated team areas on the wall, aiming for diversity across colors and corner tears in each cluster. The facilitator or volunteer helpers adjust placements so each cluster has a balanced mix of colors and tears.

### 4. Form groups and debrief (3 minutes)

Participants gather at their assigned cluster, introduce themselves, and review the distribution of roles and perspectives represented in their group. Close with two whole-room debrief questions.


## Debrief questions

- Looking at the visual patterns across the teams, what strengths are evenly distributed?
- How did seeing everyone's role and background visually affect how you approach working with your new group?

**Finished output:** A set of balanced small working groups formed on a shared wall with visible attribute distribution.

## Remote

Use a digital whiteboard with pre-made sticky note shapes. Assign digital note colors for departments, use small digital corner badge stickers instead of physical tears, and have participants select an icon or emoji. Participants drag their notes into breakout group boxes on the digital board.

## Hybrid

In-person participants create physical sticky notes on a central room wall. Remote participants create digital notes on a shared screen. A co-facilitator copies remote notes onto physical stickies or mirrors the physical wall onto the shared board so both cohorts see the balanced clusters.

## Access and participation choices

- Participants with fine-motor difficulty can mark an 'X' on a corner instead of tearing it, or ask a peer for assistance.
- Participants may choose neutral, professional attributes rather than disclosing personal hobbies or private background details.

## If the session gets stuck

**One department or color heavily outnumbers the others, making equal distribution impossible.**

Acknowledge the imbalance openly. Place one person from the dominant group into every team first, then distribute remaining members evenly.

**Participants misinterpret the torn corner code and tear arbitrary corners.**

Provide a clear diagram on the visual key showing top-left, top-right, bottom-left, and bottom-right meanings. Let participants replace the note if they tore the wrong corner.


## Terms used here

- Encoding key: The reference chart showing what each sticky note color, tear, and icon represents.

## Participant material: Sticky Note Encoding Key Template

STICKY NOTE ENCODING KEY

1. COLOR (Department / Function)
- Blue: Product / Design
- Green: Marketing / Sales
- Yellow: Operations / Finance
- Pink: Engineering / Tech

2. CORNER TEAR (Location / Region)
- Top-Left torn: West / Pacific
- Top-Right torn: East / Atlantic
- Bottom-Left torn: Central / Midwest
- Bottom-Right torn: International / Remote
- No tear: Headquarters

3. ICON (Interest / Work Style)
- Book: Research, quiet focus, writing
- Ball: Athletics, fast action, movement
- Lightbulb: Brainstorming, new ideas
- Gear: Process, execution, organization

4. CENTER
- Write your first name clearly.

## Sources and adaptation

Observed in Relationship Makers Handbook, pages 320-322.

Retained the core mechanic from the Relationship Makers Handbook: encoding participant data (department by color, location by torn corner, interest by icon) onto sticky notes to assemble balanced teams. Added concrete group constraints (8 to 24 participants, 15 minutes), an explicit encoding poster template, neutral examples, and hybrid/remote adaptations.

Current run sheet: https://unitedwetransform.com/exercises/post-it-people-science-teams/