Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 8a29334acbfa61d0c8b2dc45a05ac940430fccaf596a8383c8cd7a8a337952c2

# Box Game Event

Participants play boxed tabletop games in small groups, then rotate mid-game to inherit another person's active seat and pieces. The whole group reflects on how handoffs and changing roles influence collaboration.

**Time:** 35 minutes. UWT suggested duration. The original source lists no run time, but two play intervals, a table rotation, and a debrief require 35 minutes.
**People:** 6 to 24. Small table groups of 3 to 4 people running simultaneous games.

## Choose this exercise

**Purpose:** Observe how communication and collaboration change when participants hand off and inherit ongoing work states.
**Use it when:** Use during team retreats, orientations, or offsites as an active icebreaker that mixes subgroups.
**Skip it when:** Skip when the session calls for quiet individual focus or when participants strongly prefer to avoid casual competitive games.

## Materials and tools

- 2 to 8 tabletop box games suited for rapid turns (such as Boggle, Pictionary, Bananagrams, or Scrabble; 1 game per table)
- 1 printed basic rule summary card placed at each game table
- Scratch paper pads and pens or pencils at each station (1 pad and 4 pens per table)
- 1 table and 3 to 4 chairs per game station
- 1 shared countdown timer or chime
- For remote or hybrid delivery: web-based collaborative canvas or browser-based word and drawing games that allow link sharing without user accounts

## Before participants arrive

1. Arrange separate tables with 3 to 4 chairs each.
2. Place one opened game, scratch paper, pens, and a printed rule summary sheet at each station.
3. Select games with minimal setup time so incoming players can read the board state immediately.

## Say this to open

We will play short rounds of tabletop games at each station. Please sit so each table has 3 or 4 people. If you prefer not to play the game itself, you can act as your table's dedicated scorekeeper and facilitator. Halfway through, I will call a rotation. Active players will move one table clockwise and take over the seat, tiles, score, or drawing turn of the person sitting there. Non-playing scorekeepers can choose to move clockwise or remain stationed at their table to brief the incoming players.

## How to run it

### 1. Form tables and start play (5 minutes)

Participants seat themselves in groups of 3 or 4 at each game station. Facilitator balances tables so no station has fewer than 3 or more than 4 people. Those taking non-playing roles confirm their scorekeeper or timer duties. Tables review the rule summary card and start round 1. Example: At the Boggle table, players shake the grid, flip the sand timer, and begin writing words on their scratch pads.

### 2. Run initial game round (10 minutes)

Groups play their station game normally. The facilitator keeps official time and gives a 2-minute warning before the mid-game switch.

### 3. Rotate and inherit positions (3 minutes)

The facilitator rings the chime and announces the rotation. Active players stand up, leave their game pieces exactly as they are, and move one table clockwise. Each player sits in an open seat at the new table and takes over the previous occupant's active score, letter rack, or drawing role without resetting the game. Non-playing scorekeepers either stay at their station to brief newcomers or rotate clockwise to support a new table.

### 4. Play inherited game round (10 minutes)

Tables resume play with their new rosters and inherited positions. Players adapt to the state left by the previous occupant until the facilitator calls time.

### 5. Debrief handoffs and roles (7 minutes)

Bring the whole room together. Facilitate a discussion using the debrief questions. Collect 3 or 4 contributions from around the room to fit the remaining time.


## Debrief questions

- How did it feel to inherit another player's position and score mid-game?
- How did switching seats alter the balance between competition and collaboration at your table?
- What did this handoff show about how we handle inherited projects or changing roles on our actual team?

**Finished output:** Completion of two interconnected game rounds with group reflection on role switches and inherited positions.

## Remote

Set up digital breakout rooms with 3 to 4 participants each. Use shared browser games or digital whiteboard drawing templates where access is open via URL and does not lock boards to specific user profiles. After 10 minutes, reassign participants to the next breakout room in order. Incoming participants pick up the existing scoreboard or drawing canvas right where the prior occupant stopped.

## Hybrid

Keep in-person attendees at physical game tables and remote attendees in virtual breakout rooms using shared browser games. Do not try to swap remote players into physical tabletop seats. Facilitate the step 3 rotation within each modality in parallel, then bring all participants together on the main room screen for the final debrief.

## Access and participation choices

- Include at least one station with low motor and low vision demands, such as trivia or shared word association, alongside drawing or tile games.
- Any participant may opt out of active competitive play by taking a non-playing role as table scorekeeper, word reader, or table host. In the rotation step, non-playing participants may either remain at their station to welcome newcomers or rotate along with the group.

## If the session gets stuck

**Uneven numbers leave remaining participants who cannot form a complete table of 3.**

Distribute extra participants as fourth members across existing 3-person tables rather than opening a 2-player table.

**A digital game locks player accounts or resets scores when new people enter a virtual room.**

Use open-access whiteboard templates or web word grids where anyone holding the link can read and edit the existing state immediately without a login.


## Terms used here

- Box game: A commercially manufactured tabletop board, tile, drawing, or card game packaged in a box.

## Sources and adaptation

Observed in Teampedia under the title Box Game Event.

Retained the defining mechanic from Teampedia: small groups play tabletop games simultaneously and rotate mid-session to take over another participant's game. UWT added explicit group sizing constraints (3 to 4 per table, 6 to 24 total requiring 2 to 8 games), a clockwise rotation rule, explicit accommodation rules for non-playing scorekeepers, setup details, digital game guidelines for remote and hybrid formats, and a 35-minute timing structure.

[Teampedia](https://www.teampedia.net/wiki/Box_Game_Event)

Current run sheet: https://unitedwetransform.com/exercises/box-game-event/