Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 533d1f55273f4439719cc68d96580ca5603b36fbe526eab3b0f3fead260b751d

# Online Video Discussion

Participants watch a short targeted video clip together or independently, note key observations against prompt questions, and distill shared takeaways in small groups.

**Time:** 15 minutes. Calibrated to 15 minutes to fit a 2 to 3 minute clip, subgroup analysis, and synthesis.
**People:** 4 to 24. Whole group for viewing, subgroups of 3 to 5 people (or pairs if 4 total; any odd count is absorbed into groups of 3 to 5 so no one is left alone), whole room for synthesis

## Choose this exercise

**Purpose:** Compare perspectives on a shared recorded example to identify concrete practices or principles.
**Use it when:** Use when introducing a real-world case, a technical demonstration, or a communication technique that is easier to analyze from recorded footage than abstract description.
**Skip it when:** Skip if participants lack reliable audio and video playback, or when the learning topic requires direct hands-on practice rather than observational analysis.

## Materials and tools

- A preselected video clip running 2 to 3 minutes with verified closed captions
- Direct URL to the video clip for fallback or independent viewing
- One shared digital document, whiteboard canvas, or paper note sheet per subgroup
- Pens or digital note tools for each participant

## Before participants arrive

1. Verify audio routing and video playback controls on the presentation device.
2. Check that the video link is public or accessible without corporate firewall blocks.
3. Post the clip link and analysis prompts into the shared meeting chat or whiteboard canvas before opening the room.

## Say this to open

We are going to watch a three-minute video clip. As you watch, look for two things: one technique that worked well, and one decision you would make differently. I will share the video on screen, and I have also placed the direct link in the chat if you prefer to watch on your own device with your own volume settings. Afterward, you will meet in small groups to compare notes.

## How to run it

### 1. Frame and view (4 minutes)

Deliver opening script and share screen with computer audio enabled to play the clip. Participants watch and take individual silent notes. Anyone experiencing audio lag or viewing issues opens the provided direct link in their browser window to watch muted from the main call. Viewing concludes when the clip ends.

### 2. Small group analysis (6 minutes)

Divide participants into subgroups of 3 to 5 people (or pairs if exactly 4 people attend). Any remaining 1 or 2 participants are added to existing groups so that groups never exceed 5. Each group selects a timekeeper. Groups spend 5 minutes reviewing the prompt questions on the Video Observation Prompts sheet: what worked, what missed the mark, and what applies to work context. In the final minute, groups record their top findings under 'Key observation 1' and 'Key observation 2' on their shared workspace, or keep personal notes.

### 3. Plenary synthesis (3 minutes)

Reconvene the full room. Call on two or three volunteer groups to share one distinct takeaway that has not been stated yet. Invite others who wish to contribute to add brief confirmations or contrasts in chat, while keeping spoken contribution optional.

### 4. Closing reflection (2 minutes)

Facilitator presents the wrap-up debrief question. Participants write one actionable takeaway on their personal scratch pad or share it in chat if they choose.


## Debrief questions

- Which specific behavior in the clip was most effective, and what made it work?
- Where did the approach in the video differ from how our team currently operates?
- What is one tactic from this clip that you will test this week?

**Finished output:** A set of documented observations and team takeaways comparing the recorded case to current practice, or personal private notes for those who choose not to publish.

## Remote

Run via web meeting platform. Facilitator broadcasts the video using screen share with computer sound enabled, and pastes the direct link and timestamp into chat. Breakout rooms are created for 3 to 5 people. Groups record takeaways on a collaborative board or keep them private.

## Hybrid

In-person participants watch the clip on a main room screen; remote participants stream it through the meeting software or follow the direct link. In-person attendees form room pods while remote attendees join video breakout rooms. Both groups write optional findings into the same central digital workspace.

## Access and participation choices

- Provide video with verified closed captions and supply the direct link so individuals can adjust playback speed, volume, or screen size.
- Passing option: Anyone may observe silently in breakout rooms or keep their notes completely private. Contributing to shared sheets, chat, or spoken debriefs is strictly optional.

## If the session gets stuck

**Audio does not play across the video conference screen share.**

Stop sharing immediately, direct everyone to open the URL posted in chat, give three minutes for silent independent viewing, and keep a visual timer on screen.

**Participants debate the quality of the video production rather than the core skill or behavior.**

Intervene and redirect attention by asking: 'Focusing strictly on the decision made by the speaker at minute one, what would you do in that exact situation?'


## Terms used here

- Prework: Preparation tasks or materials assigned to participants to complete before a live session begins.

## Participant material: Video Observation Prompts

Focus Questions while watching:
1. What specific action or technique was most effective?
2. What moment or decision would you handle differently?
3. What is one concrete practice from this video that applies to our team?

Subgroup Notes:
- Key observation 1:
- Key observation 2:
- Practical application:

## Sources and adaptation

Observed in Knowmium tool catalog, written by Joshua Davies (published June 2, 2020).

Retained the core mechanic from Joshua Davies / Knowmium of showing video content, offering private URL access as a backup, and analyzing in small groups or breakouts. Standardized into a clean 15-minute facilitation plan with specific timing, flexible subgroup arrangements (3 to 5 participants, allowing pairs for group size 4, with odd counts absorbed up to size 5), concrete observation prompts matching worksheet fields, and explicit opt-out paths for private work.

[Knowmium](https://knowmium.com/tools/2020/6/2/online-video-discussion)

Current run sheet: https://unitedwetransform.com/exercises/online-video-discussion-knowmium-the-un-training-consultancy/