Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 4230aadbb4fe602dbd632285fcea0c1da6ada5a5e15aefe122255c1f9792c34b

# Graphic Info

Small groups synthesize a shared topic or recent lesson into a single visual infographic using a digital canvas or paper. Groups then present their visual summary to the room for rapid review.

**Time:** 40 minutes. Knowmium lists the broad sequence without a fixed clock; UWT sets 40 minutes to allow realistic outlining, drafting, and structured sharing.
**People:** 4 to 24. Subgroups of 2 to 5 participants, yielding 2 to 6 teams total. For example, 4 splits into two pairs, 13 into three groups of 3 and one of 4, and 17 into three groups of 4 and one of 5.

## Choose this exercise

**Purpose:** Turn complex conceptual notes or review topics into a clear, single-page visual summary created jointly by a small team.
**Use it when:** Use during a content review, training recap, or research debrief when participants need to consolidate dense information into essential takeaways.
**Skip it when:** Skip when participants lack shared material to summarize, or when the team lacks basic digital or drawing tools for visual layout.

## Materials and tools

- One computer or tablet per subgroup with access to a shared visual workspace (Canva, Prezi Design, Miro, or Google Slides) or flipchart paper per subgroup
- Broad-tip colored markers including high-contrast black or dark blue markers
- Scratch paper and pens for initial layout sketches
- One sample infographic visual aid displayed on a screen or printed as a reference
- Visible timer or clock

## Before participants arrive

1. Pre-configure breakout rooms and prepare shareable blank templates or digital whiteboard spaces.
2. Display one completed neutral sample infographic to clarify the expected layout, icon use, and text density.

## Say this to open

In your small teams, you will turn our topic into a one-page infographic. Do not copy long paragraphs. Instead, choose three to five core facts or steps, give each an icon or sketch, and arrange them so an outside reader understands the topic at a glance. We have five minutes to review the model and assign roles, five minutes to outline, fifteen minutes to draft your graphic, and fifteen minutes total for quick team presentations and a whole-room debrief.

## How to run it

### 1. Introduce example and set team roles (5 minutes)

Display a neutral sample infographic. Define the minimum elements: a clear title, 3 to 5 distinct points or data elements, and a simple visual hierarchy. Have each subgroup assign one person as the primary canvas editor or scribe, while teammates gather facts, draft concise labels, and locate or draw icons.

### 2. Select facts and outline structure (5 minutes)

Groups agree on their core message and select 3 to 5 key data points from their source notes. Teams sketch a rough layout on scratch paper or agree verbally on the visual sequence before opening their digital canvas or marking the flipchart.

### 3. Draft the visual infographic (15 minutes)

Teams assemble their infographic on their digital workspace or flipchart. Teammates contribute copy and visual assets while the designated editor arranges elements, refines wording, and manages spacing. Give verbal warnings at 5 minutes and 2 minutes remaining.

### 4. Present and debrief (15 minutes)

Each team displays their finished graphic. Allow each team up to 60 seconds to state their title and primary takeaway (up to 6 minutes total across subgroups). Spend the remaining 9 minutes on a whole-room debrief using one or two chosen questions.


## Debrief questions

- What information did your team choose to omit, and how did that omission clarify your main message?
- Looking across the graphics, which visual layout made complex steps easiest to scan quickly?
- How did collaborating on a visual layout change how you understand the source material?

**Finished output:** A one-page collaborative infographic summarizing a specific topic, viewable on a shared digital board or physical flipchart.

## Remote

Form breakout rooms of 2 to 5 participants. Each group opens a shared canvas or whiteboard (Canva, Prezi Design, Miro, or Google Slides). The designated editor shares their screen and arranges elements, while other members supply text, icons, and layout feedback. In the final step, bring everyone back to the main room and have each group editor share their screen for 60 seconds.

## Hybrid

Form separate all-in-person tables and all-remote breakout rooms so communication channels remain natural. Remote groups draft on a shared digital canvas; in-person groups can draft on flipcharts or shared digital files. For presentations, remote teams share their screen to the room projector while in-person teams hold their flipchart to the camera or upload a photo to the common canvas.

## Access and participation choices

- Participants may contribute text, select data, review layouts, sketch, or edit software; no individual is required to illustrate or speak publicly.
- Offer high-contrast markers and digital templates compatible with screen-reader text boxes.

## If the session gets stuck

**Groups experience version conflicts, lag, or lock warnings due to simultaneous edits on tools like Canva.**

Direct the group to funnel placement changes through their designated software editor, while teammates drop raw text and assets into a side scratch area.

**Groups attempt to paste full paragraphs of text, overcrowding the visual.**

Remind groups of the design checklist rule: limit each point to ten words or fewer paired with an icon or clear headline.


## Terms used here

- Infographic: A single-page visual representation of information, data, or knowledge designed to make complex ideas clear and quick to scan.

## Participant material: Infographic Design Checklist

Checklist for your group infographic:
1. Title: Bold, visible from 2 meters away, summarizes the core topic.
2. Key Elements: 3 to 5 clear takeaways or sequence steps.
3. Brevity: Keep text labels under 10 words per point.
4. Visual Cue: Pair every point with a simple icon, shape, or sketched symbol.
5. Flow: Organize points logically (such as top-to-bottom, circular cycle, or side-by-side comparison).

## Sources and adaptation

Observed in Joshua Davies / Knowmium under the title 'Graphic' (2020).

Retained Knowmium's core procedure of small groups using tools like Canva, Prezi, or whiteboards to create infographics and present them. Replaced the unworkable 5-to-15 minute placeholder with a practical 40-minute timetable. Standardized subgroup sizing to 2 to 5 participants to smoothly accommodate room sizes from 4 to 24 without orphaned individuals. Clarified the single-editor coordination pattern to prevent digital tool lockups across remote and hybrid contexts.

[Knowmium](https://knowmium.com/tools/2020/4/15/graphic-info-jb7hs)

Current run sheet: https://unitedwetransform.com/exercises/graphic-info-knowmium-the-un-training-consultancy/