Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 9e7148c28c79b308a2137d1215595828696ffa0477a7d299be7c4875078bc7cb

# Memorial Day Remember the Fallen

Participants post notes, names, or brief reflections on a shared board to commemorate fallen service members or honor family and community connections. The group reviews the wall in silence and shares optional spoken reflections.

**Time:** 15 minutes. Matches the 15-minute duration listed in the original EasyRetro community template.
**People:** 4 to 24. Individual posting followed by whole-room silent reading and optional speaking turns

## Choose this exercise

**Purpose:** Offer an explicit space for team members to share memories, acknowledge loss, or mark Memorial Day without mandatory personal disclosure.
**Use it when:** Around Memorial Day or similar remembrance occasions when a team wants a low-pressure ritual to honor fallen service members.
**Skip it when:** Avoid when the team needs an analytical task retro, when the group prefers strictly work-focused agendas, or when a light celebration is planned.

## Materials and tools

- Self-adhesive sticky notes (1 pad per table)
- Dark fine-tip markers (1 per participant)
- Shared wall space, whiteboard, or bulletin board labeled 'Memories and Remembrances'
- Timer or digital clock visible to the room

## Before participants arrive

1. Clear a section of the wall or whiteboard.
2. Write the title 'Memories and Remembrances' at the top of the wall.
3. Distribute sticky notes and markers to all seats.
4. If meeting online, create a digital whiteboard with a single column titled 'Memories and Remembrances'.

## Say this to open

Welcome. In recognition of Memorial Day, we are dedicating the next 15 minutes to honor fallen service members, family, friends, or historical figures who gave their lives. You can write a name, a short memory, a photo reference, or a brief note of gratitude on a sticky note and post it on the board. Participation is entirely optional. If you prefer to sit quietly and read what others post, that is equally welcome.

## How to run it

### 1. Introduce the space (2 minutes)

Explain the purpose of the board and define the open posting guidelines. Emphasize that writing, reading, or remaining in quiet support are all fully valid forms of participation. Clarify that posts can honor specific relatives, friends, unknown service members, or simply offer general respect.

### 2. Post memories and notes (5 minutes)

Participants write their notes silently and place them on the shared wall. Example note: 'Uncle Robert, Navy, 1968, remembered with gratitude.' Participants who choose not to write can stay seated or stand quietly near the board.

### 3. Silent gallery walk (4 minutes)

Invite the room to step up and silently read the posted notes. Keep the room quiet. Signal when 1 minute remains.

### 4. Optional spoken reflections (4 minutes)

Invite anyone who wishes to speak about their note to share in one or two sentences. Cap spoken contributions to 3 or 4 volunteers so the activity concludes on time. Close the session with a brief word of thanks to the group.


## Debrief questions

- What stood out to you as you read the names and notes on the wall?
- What helps a team pause respectfully together during commemorative days?

**Finished output:** A physical or digital remembrance wall containing posted names, stories, or notes of gratitude, with an option to leave the board visible through the holiday week.

## Remote

Set up a shared digital board with a single section titled 'Memories and Remembrances'. Participants add cards or text asynchronously during the 5-minute writing phase. Set background music on mute or maintain quiet during the 4-minute reading phase. Use the hand-raise tool to invite up to 4 brief spoken reflections.

## Hybrid

In-person members use physical sticky notes while a designated room volunteer enters identical cards onto the shared digital board, or invite all participants to post directly to the digital board from laptops or phones. Display the shared digital board on the main meeting room screen so both cohorts read the exact same wall simultaneously.

## Access and participation choices

- Participants may post anonymously by not signing their notes.
- Posting is completely optional; individuals may choose only to observe or sit quietly without providing any explanation.
- Offer digital typing for participants who prefer not to handwrite.

## If the session gets stuck

**The room is uncomfortable or overly quiet after the instructions.**

Remind everyone that quiet is expected and respectful for this topic. Do not force anyone to speak or fill the silence with banter.

**A participant expresses intense personal grief during the spoken portion.**

Acknowledge their contribution with simple respect, refrain from analyzing it, offer a brief pause, and continue smoothly without rushing them.


## Terms used here

- Memorial Day: A United States federal holiday observed on the last Monday of May honoring military personnel who died in service.

## Sources and adaptation

Observed on EasyRetro as a user-contributed retrospective template titled 'Memorial Day ...... Remember the fallen' created by user Mariah.

Retained the 15-minute timeframe, open posting format, and Memorial Day remembrance focus from the EasyRetro user template by Mariah. UWT added explicit step pacing, neutral sticky note formatting, optional silent observation, and bounded debrief prompts to ensure psychological comfort and avoid pressured disclosure.

[EasyRetro](https://easyretro.io/templates/memorial-day-remember-the-fallen/)

Current run sheet: https://unitedwetransform.com/exercises/memorial-day-remember-the-fallen/