Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: aa0e48c629a3961a54a72289b1b0dd79c5298a88f4be174516fa5723fec586b2

# Backchannel Screen

Participants submit anonymous text notes from personal devices to a shared live screen. The group reviews recurring themes to surface sensitive or unspoken meeting topics.

**Time:** 20 minutes. UWT 20-minute diagnostic format based on source guidelines of rapid setup through extended reflection
**People:** 4 to 24. Individual digital submissions followed by whole-room review

## Choose this exercise

**Purpose:** Collect anonymous real-time text input to surface unspoken topics and guide meeting discussion.
**Use it when:** Use when teams need to surface unspoken concerns, sensitive friction, or elephants in the room where spoken feedback is hesitant.
**Skip it when:** Skip when participants lack internet-connected devices, reliable network access, or when verbal discussion is already completely open and candid.

## Materials and tools

- 1 shared projection screen or secondary monitor visible to all participants
- 1 digital backchannel or live polling service set to anonymous mode (such as Slido, Mentimeter, or Poll Everywhere)
- 1 smartphone, tablet, or laptop per participant with internet access
- Wi-Fi connection details and join instructions printed or projected
- Index cards and 2 pens (backup option for participants without devices)

## Before participants arrive

1. Configure the digital polling tool to allow anonymous open-text responses.
2. Enable the moderation queue if screening for personal names is needed.
3. Project the response URL and join code on the display screen.
4. Send a test message to confirm the screen updates live, then clear the test entry.

## Say this to open

We have a live screen open where you can post thoughts anonymously from your device. No names or phone numbers appear on the screen. Let's start with a quick practice post so everyone knows the tech works, then we will use it to surface topics that usually stay unspoken.

## How to run it

### 1. Test the live feed (3 minutes)

Say the opening words. Display a low-stakes test prompt such as 'What city were you born in?' Ask everyone to connect and send one response. Verify that incoming messages appear on the shared screen. For someone without a working device, offer a folded index card to type in neutrally.

### 2. Post core reflections (5 minutes)

Display the focal prompt: 'What is an unspoken challenge or elephant in the room that we need to address?' Participants submit 1 to 3 anonymous responses. Allow silent reflection while entries populate the screen. Anyone may pass by leaving the submission box blank.

### 3. Synthesize visible themes (7 minutes)

Review the full wall of responses. Read 4 to 6 representative entries out loud to reflect the range of sentiment. Group entries verbally into 3 to 4 clear thematic buckets (such as workload pacing, unclear decision ownership, or cross-team handoffs). Paraphrase items neutrally without naming individuals.

### 4. Debrief and prioritize (5 minutes)

Ask the room: 'What pattern across the screen stands out as most surprising or widely shared?' Hear 2 quick observations. Then ask: 'Which of these themes is most critical for us to address today?' Take a single hand vote across the identified theme clusters to select one topic, and record it on the main meeting agenda.


## Debrief questions

- What pattern across the screen stands out as most surprising or widely shared?
- Which of these themes is most critical for us to address today?

**Finished output:** A projected display of anonymous participant submissions with one high-frequency topic selected by hand vote for meeting follow-up.

## Remote

Run using an anonymous polling tool or anonymous video platform Q&A. Share the display screen so all remote attendees view the incoming text stream at the same time.

## Hybrid

Project the live backchannel feed on the room display and share the same screen in the video call. In-person and remote participants submit into the identical web link.

## Access and participation choices

- Participants may submit via personal device, write on a folded index card for facilitator entry, or observe without submitting.
- Passing is completely silent and requires no disclosure because submissions are anonymous.

## If the session gets stuck

**A participant cannot access the web tool due to network or device issues.**

Hand them a blank index card and pen. Have them write their note, fold it, and hand it to you to type in without reading aloud until projected.

**Submissions include hostile personal accusations.**

Keep the platform moderation queue turned on so you can filter out personal attacks before entries reach the public display.


## Terms used here

- Backchannel: A secondary digital message stream running alongside an in-person meeting or presentation.

## Sources and adaptation

Observed in Relationship Makers Handbook, page 44.

Retained the core backchannel mechanic, screen display, and low-stakes warm-up prompt from Relationship Makers Handbook. UWT structured the procedure into an explicit 20-minute diagnostic session, expanded synthesis and debrief time to handle up to 24 participants comfortably, defined quick hand-vote prioritization, and supplied index card fallback materials.

Current run sheet: https://unitedwetransform.com/exercises/backchannel-screen/