Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 08e80f4437e5c00c7b94c57c95c969274864f7e933d1bb86640c0e9028d6a314

# Activity Clock

Participants map their daily tasks, rest, and routines onto a circular 24-hour clock diagram. They compare their actual distribution of time with personal priorities in pairs and whole-room reflection.

**Time:** 25 minutes. Source indicates 15 to 40 minutes; 25 minutes fits individual drafting, pair reflection, and structured sharing for up to 20 people.
**People:** 4 to 20. Solo mapping followed by pairs (or one trio if odd-numbered), then whole-room debrief

## Choose this exercise

**Purpose:** Map daily time allocation visually to identify specific routine imbalances or scheduling adjustments.
**Use it when:** Use during workload reviews, team retrospectives, or personal planning sessions when participants need an objective view of where their daily hours go.
**Skip it when:** Skip when participants are in acute crisis, when work schedules vary drastically day to day without predictable blocks, or when personal time tracking would feel invasive.

## Materials and tools

- One printed 24-Hour Activity Clock template per participant
- Color pens, markers, or highlighters (at least 3 colors per person)
- One completed neutral reference sample on display
- Countdown timer visible to the room

## Before participants arrive

1. Print enough clock templates for all participants plus spares.
2. Display the completed neutral sample where everyone can see it.
3. Ensure table space is clear for comfortable drawing and writing.

## Say this to open

We often guess where our hours go without seeing the full picture. Today we will map a typical 24-hour day onto a circular clock template. You will divide the circle into blocks of time for focused work, administrative chores, travel, rest, personal care, and leisure. Keep your notes as general or as detailed as you like. You will control what details you share.

## How to run it

### 1. Introduce the clock and clarify the prompt (3 minutes)

Read the opening script. Explain the chosen focus: mapping a typical weekday. Point to the neutral sample clock on display. Show how the 24 wedges correspond to the 24 hours in a day, starting at midnight at the top. Hand out the templates and markers.

### 2. Map individual hours (10 minutes)

Participants work individually to color or label their last typical working day or regular weekday. Provide an explicit example: shade 23:00 to 07:00 as sleep, 09:00 to 12:00 as project work, 12:00 to 13:00 as lunch, and so on. Stop when the timer reaches 10 minutes.

### 3. Compare in pairs (7 minutes)

Ask participants to form pairs. If there is an odd number, form one trio. Prompt each person to share answers to the reflection notes on their sheet: which sector felt largest, which was cut short, and one wedge to reallocate. Allocate up to 2 minutes per person so pairs and trios finish comfortably within 7 minutes.

### 4. Facilitate whole-room debrief (5 minutes)

Reconvene the full group. Ask 3 or 4 volunteers to share broad patterns or adjustments they noticed across their day, drawing on the debrief prompts. Close the session promptly at 25 minutes.


## Debrief questions

- Which sector felt largest or took more time than you expected?
- Where did you notice friction between what you intended to do and what actually occupied your hours?
- What is one single hour block you want to protect or reclaim next week?

**Finished output:** A completed visual 24-hour time wheel per person, showing labeled categories of daily time use.

## Remote

Distribute a digital slide or shared board containing a 24-wedge circular template to each person. Participants shade sectors using fill colors or text boxes for 10 minutes. Send participants into breakout rooms of two for 7 minutes. If there is an odd number, form one room of three. Bring the full room back together and take 3 volunteer insights via voice or chat.

## Hybrid

Provide printable paper to in-room attendees and an editable digital template to remote attendees. Group remote participants with remote partners and in-room with in-room. If an odd count occurs in either subgroup, form one trio in that subgroup rather than mixing formats. Solicit debrief comments by alternating between one in-room speaker and one remote voice or chat post.

## Access and participation choices

- Participants may use a simple linear 24-hour list or schedule table instead of circular wedges if spatial drawing is uncomfortable.
- Sharing details is strictly optional; participants can discuss broad categories like admin or rest without revealing personal details, or pass on sharing entirely.

## If the session gets stuck

**Participants get bogged down in microscopic details and run out of time.**

Remind the room to paint with broad strokes using 1-hour blocks rather than tracking 5-minute increments.

**Someone feels exposed or uncomfortable revealing irregular personal habits.**

Intervene gently to reiterate that templates do not need to be collected or displayed, and partners only share what they choose.


## Terms used here

- Activity Clock: A circular diagram segmented into hours of the day to visualize routine activities, sleep, and breaks.

## Participant material: 24-Hour Activity Clock Worksheet

24-HOUR ACTIVITY CLOCK

Instructions:
1. The circle represents a full 24-hour day, beginning and ending at 00:00 (Midnight) at the top.
2. Label or shade each hour segment based on a typical day:
   - 00:00 to 06:00 (Night)
   - 06:00 to 12:00 (Morning)
   - 12:00 to 18:00 (Afternoon)
   - 18:00 to 24:00 (Evening)

Suggested Categories / Legend:
[ ] Core Work / Study
[ ] Meetings / Coordination
[ ] Rest, Sleep & Recovery
[ ] Meals & Breaks
[ ] Transit & Admin Chores
[ ] Free Time / Personal Care

Reflection Notes:
- Which sector felt largest?
- Which sector was missing or cut short?
- What is one adjustment you plan to test?

## Sources and adaptation

Observed on Participatory Methods (participatorymethods.com), which describes the activity clock as a participatory exercise for time management and routine reflection.

The core visual mechanic of placing daily activities onto circular clock segments is preserved from the Participatory Methods source. UWT established a concrete 25-minute schedule, a structured pair-and-share process, complete printable text for a 24-hour template, clear privacy choices, and explicit facilitation scripts.

[Participatory Methods](https://participatorymethods.com/activities/activity-clock/)

Current run sheet: https://unitedwetransform.com/exercises/activity-clock/