Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: a67d28887c140d7b40497799efc4685e0030854672e32f904b16afd70da7f973

# Warm Demander Practice

Pairs or small trios rehearse dialogue using the Warm Demander stance. Participants practice balancing personal care with high expectations using realistic scenario prompts.

**Time:** 20 minutes. UWT structured facilitation practice based on the 5 to 30 minute source range
**People:** 4 to 24. Form pairs. If the total headcount is odd, form one trio where the third person acts as dedicated observer and timekeeper.

## Choose this exercise

**Purpose:** Rehearse combining supportive interpersonal warmth with rigorous intellectual demand in conversational turns.
**Use it when:** Use during facilitator training, peer coaching workshops, or team communication sessions when groups default to surface politeness or harsh critique.
**Skip it when:** Skip during high-stress crisis mediation or when participants lack baseline psychological safety to experiment with critical feedback.

## Materials and tools

- Printed scenario cards (1 per pair or trio)
- Notepads or scratch paper (1 sheet per person)
- Pens (1 per person)
- Digital countdown timer

## Before participants arrive

1. Print or display the Warm Demander Scenario Cards.
2. Arrange seating so pairs and trios can speak comfortably without competing noise.

## Say this to open

Today we practice the Warm Demander stance. It balances unconditional personal care with high expectations for clear, deep thinking. Pure warmth without demand creates comfort without learning. Pure demand without warmth creates anxiety. We will pair up to practice responding with both warmth and rigor.

## How to run it

### 1. Introduce Stance and Model (4 minutes)

Explain the dual focus: personal warmth plus rigorous demand. Hand out one Warm Demander Scenario Card per pair or trio. Ask participants to read only the Model Demonstration. Read the model aloud to illustrate. Assign roles: Partner A speaks the prompt, Partner B responds as facilitator. In a trio, Person C serves as dedicated observer and timekeeper. Roles swap in round two.

### 2. Practice Round 1 (5 minutes)

Partner A reads Scenario 1 in character. Partner B responds using warmth and firm demand. Partner A replies briefly in character. Stop after two minutes. Spend the remaining three minutes analyzing what felt supportive versus demanding. Write effective phrases on scratch paper. In trios, the observer shares one specific phrase that worked.

### 3. Practice Round 2 and Role Swap (5 minutes)

Partners switch roles. Partner B reads Scenario 2 in character. Partner A responds as facilitator, blending warmth and high expectations. In trios, Person C remains observer and timekeeper while Partner A and B switch active speaking roles. Take two minutes for the roleplay, then spend three minutes discussing the exchange and capturing strong phrasing on paper.

### 4. Debrief and Action Notes (6 minutes)

Reconvene the full room. Ask three or four volunteers to share exact phrases that balanced warmth and demand. Direct everyone to write one personal default habit they want to adjust, such as letting colleagues off the hook or giving blunt critique without warmth.


## Debrief questions

- Which phrase felt genuinely supportive while still requiring deeper thought?
- When you were asked to elaborate, what tone or wording kept you engaged rather than defensive?
- Where in our daily work do we tend to let each other off the hook out of politeness?

**Finished output:** A written list of effective warm-demander phrases and personal habit reflections captured on scratch paper.

## Remote

Form video breakout rooms of pairs, or one trio if the participant count is odd. Post scenario text in the shared chat before opening rooms. Send broadcast announcements at the halfway mark to switch turns. Reconvene in the main room for debrief.

## Hybrid

Pair in-room participants with in-room partners, and remote participants with remote partners in digital breakout rooms. Provide the digital scenario card in a shared document so all participants view the exact same text.

## Access and participation choices

- Participants may opt to serve as an observer and capture effective phrases rather than speaking in roleplay.
- Any participant may pass on reading aloud or sharing reflections during the full-group debrief.
- Distribute scenario cards in advance for participants who benefit from processing text ahead of time.

## If the session gets stuck

**A participant delivers harsh critique without personal warmth.**

Pause the exchange and ask: 'How can you acknowledge the speaker's positive intent before asking for their evidence?'

**A participant offers only praise and avoids demanding deeper thought.**

Remind them that surface agreement stalls progress. Suggest opening with: 'I respect your effort on this, so walk me through your underlying logic.'


## Terms used here

- Warm Demander: An interpersonal stance combining genuine personal care and respect with uncompromising expectations for rigor and effort.

## Participant material: Warm Demander Scenario Cards

Model Demonstration:
[Statement]
'We do not have time to gather input from other departments, so we should just proceed.'
[Facilitator Model]
'I appreciate the pressure you are under to hit this date, and I want to keep momentum. Walk me through what breaks if we spend thirty minutes checking assumptions with sales first.'

Scenario 1:
[Statement]
'Our project plan is totally fine as it is. We do not need to review the risk register again.'
[Facilitator Goal]
Acknowledge the speaker's confidence, but firmly require concrete evidence or review.

Scenario 2:
[Statement]
'I do not really have any thoughts on this budget cut. Whatever leadership wants to do is fine by me.'
[Facilitator Goal]
Maintain personal connection and invite their distinct viewpoint while rejecting passive withdrawal.

Scenario 3 (Optional Extra):
[Statement]
'We have always done onboarding this way and nobody complained before.'
[Facilitator Goal]
Show warmth toward past work while requiring analysis of present impact and potential gaps.

## Sources and adaptation

Observed in Workshop Weaver, which attributes the Warm Demander concept to education research by Judith Kleinfeld.

Workshop Weaver outlines Warm Demander as an overarching facilitation stance and post-meeting reflection rather than a structured interactive exercise. UWT organized this stance into a focused simulation drill with realistic prompt cards, distinct observer roles for odd headcounts, explicit timeboxes, and applied debrief prompts.

[Workshop Weaver](https://workshopweaver.com/facilitation-methods/warm-demander)

Current run sheet: https://unitedwetransform.com/exercises/warm-demander-facilitation-method/