Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 2a8e9030d6312c0afcd08999660c18f1d5d0229a98768443d34eafb7816e353e

# Visualize It!

Teams gather diverse imagery, text fragments, and artifacts to construct a concept mood board, extract three dominant elements, and synthesize them into a single poster.

**Time:** 140 minutes. Source timing prescribes 140 minutes total (30m gathering, 20m mood board collage, 30m analysis/selection, 60m final poster creation).
**People:** 4 to 24. Subgroups of 3 to 6 participants working around dedicated tables.

## Choose this exercise

**Purpose:** Translate an early-stage concept into a concrete visual poster that guides future project decisions.
**Use it when:** Use early in a project lifecycle when a team needs a concrete visual direction before technical details are defined.
**Skip it when:** Skip when the team already has strict brand guidelines or when the objective requires technical architecture rather than thematic direction.

## Materials and tools

- 1 butcher paper roll or poster board (minimum 24x36 inches) per subgroup
- 1 secondary blank poster board per subgroup for final poster
- Stack of mixed magazines, printed imagery, texture swatches, and newspapers
- Assorted markers, felt pens, and colored paper
- 3 glue sticks and 3 pairs of scissors per subgroup
- Adhesive tape or blue painters tape
- 3 to 5 sample theatre or film posters for display

## Before participants arrive

1. Set up one large table per subgroup with butcher paper taped flat in the center.
2. Distribute scissors, glue, paper, and magazines evenly across work areas.
3. Hang sample theatre posters on the room walls for visual inspiration.

## Say this to open

In theatre, production teams design the promotional poster long before the show is staged. It forces the creators to pick a clear emotional and thematic direction early. Today we will build a mood board from raw visual materials, isolate three core elements that define our concept, and turn them into a single guiding poster.

## How to run it

### 1. Collect artifacts (30 minutes)

Introduce the challenge using the opening script. Subgroups search through available print materials, printouts, text clippings, and small flat objects. Each person gathers items that represent the tone, tension, or intent of the core concept. Everyone returns to their table when the timer rings.

### 2. Build mood board (20 minutes)

Working together on the main butcher paper, subgroups arrange and paste their collected items into a cohesive collage. Focus on expressing the mood and emotional tone rather than a literal diagram of features. Stop assembling when time is called.

### 3. Select core triad (30 minutes)

The subgroup reviews their completed mood board in silence for 3 minutes. Each member points out distinct features. Together, the group debates and selects exactly three standout elements (such as a specific color contrast, a symbolic object, or a key phrase) that best anchor the concept.

### 4. Synthesize and design poster (60 minutes)

On a fresh poster sheet, subgroups integrate their three chosen elements into one unified poster design. Give the poster a title or headline that captures the concept. Work stops at 50 minutes, leaving the final 10 minutes for each team to display their poster on the wall and conduct a two-minute gallery walkthrough.


## Debrief questions

- Which of the three selected elements proved most critical to your final poster design?
- Where did your subgroup disagree on tone or imagery, and how did you resolve it?
- How will this visual poster serve as a decision-making compass during your next project phase?

**Finished output:** A physical or digital concept poster that integrates three core visual themes into one unified direction.

## Remote

Use a collaborative whiteboard canvas per subgroup. Pre-populate a board with image links, royalty-free photography libraries, and digital shapes. Subgroups spend 30 minutes sourcing web images onto a staging area, 20 minutes arranging a collage frame, 30 minutes in breakout rooms tagging three standout items, and 60 minutes drafting their final digital poster art before returning to main room gallery review.

## Hybrid

Split subgroups so remote members work on a shared digital whiteboard while in-person teams work on physical poster boards. In-person teams photograph their physical mood board at minute 50 so remote peers can review all boards during the final gallery view.

## Access and participation choices

- Provide precut images, digital search alternatives, and text prompts for participants with fine motor limitations.
- Participants may contribute text headlines, concept notes, or curate items instead of cutting or pasting physical paper.

## If the session gets stuck

**Participants get stuck trying to create literal product diagrams rather than thematic visuals.**

Remind teams of the theatre poster metaphor: a poster captures the emotional essence and theme, not the entire scene-by-scene script.

**A subgroup cannot agree on which three elements to select from their mood board.**

Instruct each member to cast two silent sticker dots on their favorite items; the three items with the highest votes advance.


## Terms used here

- Mood board: A collage of images, textures, and words used to convey a general style or concept direction.

## Sources and adaptation

Observed on Project of How (method 'Visualize it!'), attributed to Emelie Askfelt (published 2012).

Retained the exact four-phase procedure and time allocations (30m, 20m, 30m, 60m) from Emelie Askfelt's method published on Project of How. UWT added explicit subgroup sizing, hybrid logistics, accessibility choices, structured debrief prompts, and a dot-voting troubleshooting mechanism.

[Project of How](https://projectofhow.com/method/visualize-it/)

Current run sheet: https://unitedwetransform.com/exercises/visualize-it-project-of-how/