Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: c0ee1bead2c7654340530391f71dece1868671b92cb82dd430edd856775e72c2

# Round Robin Brainstorming

Participants generate initial ideas silently and then take sequential turns contributing single ideas aloud around a circle without interruption. The facilitator records all contributions on a shared board before the group identifies themes.

**Time:** 25 minutes. A structured 25-minute run sheet based on the verbal format documented by WorkshopBank.
**People:** 4 to 24. Seated in a single circle for 4 to 12 people; divided into parallel circles of 5 to 8 people for 13 to 24 participants.

## Choose this exercise

**Purpose:** Collect an equitable list of ideas from all group members while preventing vocal participants from monopolizing discussion.
**Use it when:** Use when an intact team needs broad options for a specific problem and previous meetings suffered from unequal participation or rank dominance.
**Skip it when:** Skip when the meeting requires deep technical scrutiny of a single proposal, rapid conversational debate, or when fewer than four people are present.

## Materials and tools

- 1 flip chart pad and easel (or whiteboard)
- Markers for recording contributions
- 1 pen per participant
- 1 notepad or scratch paper sheet per participant (for silent starter ideas)
- 1 visible countdown timer

## Before participants arrive

1. Arrange seating into a circular formation so every member has direct line of sight without head-of-table positioning.
2. Write the central problem statement clearly at the top of the visible flip chart or whiteboard.
3. Place paper and pens at each seat.

## Say this to open

We are using a Round Robin process to build our options. We will go around the circle one person at a time. When it is your turn, state exactly one idea in a single sentence. There is no critique, defense, or debate during the rounds. If you do not have an idea ready, say pass and we will continue around. For example, if our prompt asks how to reduce customer wait times, say 'Add a self-checkout station,' not a long story about how you thought of it. Take two minutes now to think silently and write two or three starter ideas on your paper.

## How to run it

### 1. Frame and reflect silently (4 minutes)

State the rules and read the challenge prompt aloud using the opening script. Start a two-minute timer. All participants write initial ideas quietly on their personal scratch paper. No talking is permitted during this time.

### 2. Execute round one (5 minutes)

Point to the person to your immediate left to begin, establishing clockwise rotation. Each person states exactly one concise idea. Record each idea on the flip chart in neutral phrasing with an assigned number. Anyone who says pass is acknowledged without comment. Continue until the circle is complete.

### 3. Execute subsequent rounds (6 minutes)

Begin subsequent turns around the circle in the same order. Participants may offer a fresh idea or build directly on an idea already listed on the board. In parallel circles, each circle continues until time runs out or when more than half the participants in that specific circle pass.

### 4. Review, cluster, and debrief (10 minutes)

Read through the collected list aloud. Invite participants to suggest groupings for similar ideas, drawing circles or labeling 2 to 3 core clusters. Check in once with anyone who passed earlier to see if they wish to add a final thought. Conclude with chosen debrief questions.


## Debrief questions

- Choose 1 or 2 questions from below to guide a brief closing discussion with up to 3 volunteer responses:
- Which ideas on the board combine two different thoughts effectively?
- What patterns or unexpected approaches emerged across the rounds?
- Which item on this board addresses the prompt most directly?

**Finished output:** A numbered, facilitator-recorded list of distinct ideas addressing the focal prompt, grouped into primary clusters identified by the group.

## Remote

Display an agreed order of names in the meeting chat window. Share a live document or digital canvas showing the focus question. Call on participants in the posted sequence. The facilitator or a designated scribe types contributions directly into the central document. Participants may type 'pass' in chat or say it on their turn.

## Hybrid

Establish a single combined turn order alternating between in-person and remote speakers, projected on the main room screen. Remote speakers unmute and share one item while the room scribe records on a digital board visible to both physical and virtual attendees. Passes are spoken aloud by both groups.

## Access and participation choices

- Participants may submit thoughts in writing to the facilitator before round one begins to have them read into the circle.
- Any participant may say pass during their turn without giving reasons or facing follow-up questioning.

## If the session gets stuck

**A participant begins explaining, defending, or giving a multi-sentence pitch during their turn.**

Intervene immediately and say, 'Give us just the headline sentence for the board so we can keep the rotation moving.'

**Participants react verbally to an idea with criticism or audible disagreement during the round.**

Remind the room that evaluation is paused until all collection rounds finish, and move immediately to the next person.


## Terms used here

- Headline version: A single, brief summary sentence without supporting arguments or backstory.

## Sources and adaptation

Observed in WorkshopBank documentation, which describes the process as a structured turn-taking offshoot of traditional brainstorming with connections to the Crawford Slip method.

Retained the turn-taking rule, passing mechanic, silent reflection interval, and sequential rotation from the WorkshopBank source records. Standardized the verbal model into a concrete 25-minute facilitation schedule. Adjusted the clustering and review step to 10 minutes to allow adequate time for grouping and brief debriefing, balancing earlier step durations accordingly. Clarified the first speaker selection method and specified stopping conditions for parallel groups.

[WorkshopBank](https://workshopbank.com/tools/round-robin)

Current run sheet: https://unitedwetransform.com/exercises/round-robin-workshopbank/