Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: dd359b4c84c5a6a6df0c1a92938bec09ed0d0d9d0e5c1d5022b6ca63394c09c3

# Reflection with Images

Participants browse a collection of varied images, choose one that reflects their view on a shared topic, and explain their choice in small groups. The full room then maps visible themes across the shared selections.

**Time:** 25 minutes. Participatory Methods suggests 10 to 40 minutes for 3 to 15 people; 25 minutes fits groups up to 24 by using small sharing circles.
**People:** 4 to 24. Individual selection, breakout trios or quartets, followed by whole-room debrief

## Choose this exercise

**Purpose:** Compare individual perspectives and practical insights on a shared topic using visual metaphors.
**Use it when:** Use at project milestones, retro reviews, or the end of a training block when people need an indirect entry point to articulate how work is actually going.
**Skip it when:** Skip when the group needs to resolve urgent quantitative trade-offs, draft legal text, or when participants lack visual or verbal access to the prepared image collection.

## Materials and tools

- A curated pool of 40 to 60 diverse images (printed photos, postcard decks, or magazine clippings showing people, landscapes, objects, and abstract textures, each numbered or titled)
- 1 flat display table or display wall
- 1 room board or large flip chart with markers for clustering themes
- Sticky notes (at least 1 note per person)
- 1 pen per participant
- 1 countdown timer visible to the room

## Before participants arrive

1. Spread the numbered image pool across a central table or pin them along a wall so people can browse simultaneously without crowding.
2. Distribute sticky notes and pens to every seat before participants arrive.
3. Write the central focus prompt clearly on the room board (for example: 'Select an image that reflects where our team stands right now').
4. Ensure wide walkways so everyone can view the gallery comfortably.

## Say this to open

We are pausing to look at our recent work through a visual lens. Across the table is a collection of diverse images. Browse them in silence, find one image that speaks to your perspective or an insight about our topic, and bring it back to your seat. An image of an unfinished bridge, for example, might mean feeling halfway through a big transition, or it might mean a missing link in communication. Take whatever meaning fits for you. You are free to pick an abstract card or describe an image in your own words if none fit.

## How to run it

### 1. Introduce and browse gallery (5 minutes)

State the focus prompt and read the opening script. Invite everyone to walk the display area in silence. Each person selects one image card and returns to their seat. If two people want the same image, one can snap a photo of it on a phone or write down its card number while the other takes the physical card.

### 2. Individual reflection (3 minutes)

Participants sit quietly with their selected image. Ask each person to write one sticky note answering two points: what detail caught their eye, and how that connects directly to the focus prompt. Notes may remain private.

### 3. Small-group sharing (10 minutes)

Form groups of 3 or 4. Set a timer for 10 minutes. Each person gets up to 2 minutes to show their image and explain their reflection while others listen without debating. Use the remaining group time (4 minutes for a trio, 2 minutes for a quartet) to discuss common threads among the chosen images. Remind participants that anyone may pass or share only a high-level summary.

### 4. Whole-room harvest and debrief (7 minutes)

Reconvene the full group. Invite one spokesperson from each small group to share one key pattern or contrast their team identified. Allow about 45 seconds per group across up to 8 small groups (or hear from 6 groups at 60 seconds each). The facilitator clusters recurring themes on the room board and summarizes final takeaways.


## Debrief questions

- What common patterns or contrasts showed up across the images chosen in your small group?
- What did an image reveal about our project that straightforward text might have missed?
- What is one concrete adjustment this perspective suggests for our next steps?

**Finished output:** A shared list of visual themes and working insights clustered on the room board, with individual cards returned or photographed.

## Remote

Set up a shared digital whiteboard (such as Miro or Mural) with a gallery of numbered, royalty-free image cards. In Step 1, participants browse the board and duplicate their chosen image into their personal breakout frame. Run Step 3 in breakout rooms of 3 people. Conduct Step 4 back in the main video room using raised hands or the chat thread.

## Hybrid

In-person attendees use physical cards on the gallery table. Remote participants view an identical numbered digital gallery. Form separate in-person triads and all-remote breakout rooms for Step 3 so audio stays clear. During Step 4, project the digital board in the room and have in-person speakers show their physical card to the room camera.

## Access and participation choices

- Provide high-contrast images and short text captions or title keywords beneath each physical card for participants with low vision.
- Participants may sketch their own image, describe an idea in words, or pass on sharing personal interpretations without needing to give a reason.

## If the session gets stuck

**Multiple people want the exact same printed image card.**

Point out the card number printed on each card so one person can note the number or take a quick phone photo, leaving the physical card for their peer.

**One participant talks for their group's entire breakout time.**

Announce halfway and quarter-time marks from the front of the room, reminding small groups to hand the floor to the next speaker.


## Terms used here

- Image card: A printed photo or graphic used as a non-verbal prompt to spark metaphors and conversation.

## Sources and adaptation

Observed in Participatory Methods documentation (participatorymethods.com/activities/reflection-with-images/).

Retained the core mechanic from Participatory Methods: browsing a collection of diverse images, selecting one that represents an emotion, insight, or perspective, and sharing reflections. Added explicit group mechanics, small-group turn management (trios/quartets), strict timing totaling 25 minutes, and specific accommodation and hybrid protocols. Reconciled room board materials and per-group debrief sharing constraints for up to 24 participants.

[Participatory Methods](https://participatorymethods.com/activities/reflection-with-images/)

Current run sheet: https://unitedwetransform.com/exercises/reflection-with-images/