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Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 944da4839cb6dd3732d7f378dec909027af765d375ea201ef0c77d6e031437ab

# Journey Mapping

Participants construct a chronological timeline of an end-user's experience on a horizontal wall grid, populating rows for actions, thoughts, feelings, pain points, and opportunities. The team charts an emotional arc, votes on critical friction points, and assigns owners and check-in dates for top opportunities.

**Time:** 125 minutes. The source outlines a 125-minute end-to-end working session (10 + 15 + 20 + 25 + 20 + 25 + 10). A short session variant of 60 to 90 minutes is possible if stages and actions are pre-populated.
**People:** 4 to 20. Whole room working together along a single wall grid, or sub-groups of 3 to 5 people focusing on distinct sections of the timeline.

## Choose this exercise

**Purpose:** To produce an aligned, chronological map of a specific user experience that identifies primary pain points and assigns next steps for improvement.
**Use it when:** Use when a team needs to examine a cross-functional process from the perspective of an external user or customer using real operational data.
**Skip it when:** Skip when the group lacks actual data or direct knowledge about the user, or when evaluating an isolated single-step task rather than a multi-stage process.

## Materials and tools

- Brown paper or flip chart paper taped horizontally (at least 3 meters long by 1 meter tall)
- Masking tape
- Sticky notes in 5 distinct colors (for Actions, Thoughts, Feelings, Pain Points, Opportunities)
- Fine-tip markers for each participant
- Thick black chisel markers for stage headers
- Sticky voting dots (3 per participant)
- Printed user persona summaries and customer evidence (quotes, ticket statistics, survey excerpts)
- Camera or smartphone for recording the final board

## Before participants arrive

1. Tape 3 meters of brown paper horizontally along an open wall at standing height.
2. Draw horizontal row dividers and label the left margin: Actions, Thoughts, Feelings, Pain Points, Opportunities.
3. Assign one specific sticky note color to each horizontal row.
4. Pre-print and display the target persona summary and real data excerpts (quotes, ticket statistics, survey excerpts).

## Say this to open

Welcome. By the end of this session, we will have a shared map of what our target persona actually experiences from beginning to end, along with agreed priorities to improve it. We are mapping what actually happens today, not what we wish happened or what our internal org chart suggests. Focus entirely on the person living through this experience.

## How to run it

### 1. Set the Scene (10 minutes)

Introduce the target persona, read two to three real user quotes, explain the five row categories on the wall, and confirm the exact start and end points of the journey.

### 2. Agree the Stages (15 minutes)

Ask the room to define 5 to 8 sequential stages covering the journey from start to finish. Write each stage on a large note and stick it along the top axis. Reframe any internal operational steps into customer-centered milestones.

### 3. Fill in Actions (20 minutes)

Distribute the Actions sticky notes. Give participants 5 minutes of silent writing to record what the persona physically does at each stage (one action per note). Have participants paste their notes in the Actions row under the matching stages. Group duplicates as a room and check for missing steps.

### 4. Surface Thoughts and Feelings (25 minutes)

Provide 5 minutes of silent writing using the Thoughts sticky note color to record questions and internal concerns. Post them in the Thoughts row. Next, distribute the Feelings color and have participants write specific emotional states for each stage. Post them, then draw a continuous line across the Feelings row showing the emotional highs and lows.

### 5. Identify Pain Points (20 minutes)

Using the Pain Points sticky notes, invite participants to post specific moments where friction, delays, or confusion occur. After posting, give each participant 3 sticky voting dots to mark the most severe pain points. Tally the dots to select the top three issues.

### 6. Generate Opportunities (25 minutes)

Focus on the top three voted pain points. Using the Opportunities sticky notes, have the room generate concrete ways to resolve each issue. Select the three most promising opportunities and assign an owner and check-in date for each.

### 7. Close and Document (10 minutes)

Walk the full length of the map to narrate the end-to-end experience. Confirm who owns each of the three opportunities and verify their check-in dates. Agree where the map will be stored and who maintains it. Photograph the entire map and close-ups of each stage. Ask 3 to 4 participants to state one surprising takeaway.


## Debrief questions

- Where does the emotional curve drop lowest, and what specific interaction causes that drop?
- Which internal assumptions were challenged once we laid out the real user data?
- What is the single most urgent change required to remove the top pain point?

**Finished output:** A 3-meter visual timeline detailing user actions, thoughts, feelings, prioritized pain points, and three assigned opportunity initiatives with owners and check-in dates.

## Remote

Create an online whiteboard with horizontal swimlanes for Actions, Thoughts, Feelings, Pain Points, and Opportunities, topped by 5 to 8 stage columns. Use color-coded digital stickies matching each row. Enforce silent typing intervals before revealing notes. Use built-in digital voting tools for dot voting on pain points.

## Hybrid

In-person and remote participants work from the same shared digital whiteboard displayed on a room projector. Remote participants add digital stickies while in-person participants either type into the same board via laptops or pair with an in-room scribe who transcribes physical stickies to the digital canvas in real time. Dot voting happens strictly on the digital board so all votes carry equal weight.

## Access and participation choices

- Participants can choose to contribute silently via sticky notes, verbally during map review, or through pre-written notes handed to the facilitator.
- Participants may pass during individual sharing rounds or abstain from dot voting without explaining their decision.
- Large-print persona briefs and high-contrast color coding accommodate visual needs. Seating is provided along the map for those who prefer not to stand.

## If the session gets stuck

**Participants start designing solutions during the early stages instead of mapping current reality.**

Redirect immediately. Post an Ideas Parking Lot flip chart next to the map and write down the solution so the group can return to diagnosing the experience.

**Participants use blame-heavy internal language such as 'IT was too slow.'**

Reframe the statement into the user's direct perspective: 'The user waited two weeks without an update.' Keep focus on customer impact rather than internal fault.


## Terms used here

- Persona: A research-based composite profile representing a specific user or customer segment.
- Emotion Line: A drawn graph line tracking whether the user feels positive, neutral, or negative at each stage of the experience.

## Sources and adaptation

Observed in WorkshopBank's Journey Mapping guide, which attributes the modern form of Journey Mapping to OxfordSM (formerly Oxford Corporate Consultants) in 1998, with earlier conceptual roots credited to Chip Bell and Ron Zemke in the late 1980s.

Retained the core 6-step Journey Mapping methodology and timing documented by WorkshopBank, including the specific row taxonomy (Actions, Thoughts, Feelings, Pain Points, Opportunities) and emotional curve mechanic. UWT added structured hybrid facilitation guidelines, explicit debrief limits, aligned output terminology with closing step deliverables, and provided an access plan.

[WorkshopBank](https://workshopbank.com/tools/journey-mapping)

Current run sheet: https://unitedwetransform.com/exercises/journey-mapping-workshopbank/