Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: bf80cf79b3d50a75ccbbba97db04aebdfd854bb13f0403dc29599cbc99058f85

# Jeffersonian Dinner Discussion

Participants sit in tables of 8 to 12 people to explore a single focused topic through one shared conversation with no side talk. A designated table moderator introduces an anchoring prompt, keeps the group on a single conversational thread, and records key insights on chart paper.

**Time:** 60 minutes. Source indicates 60 to 180 minutes for a meal setting. Adapted to a standard 60-minute single-table session.
**People:** 8 to 24. Single table of 8 to 12 people. For 16 to 24 participants, split into two parallel tables of 8 to 12 (for odd totals such as 17, run tables of 8 and 9). Groups of 13 to 15 remain at one combined table or take active non-speaking documentation roles to avoid sub-minimum tables.

## Choose this exercise

**Purpose:** Conduct a sustained single-topic conversation across an entire table without splintering into separate side chats.
**Use it when:** Use during a working lunch, dinner session, or retreat when 8 to 24 people need to examine one strategic or thematic question together in depth.
**Skip it when:** Skip when the goal is rapid small-pair networking, quick transactional updates, or when room acoustics prevent hearing across an eight-person table.

## Materials and tools

- 1 dining or meeting table seating 8 to 12 people per group
- 1 clipboard with printed moderator instructions and discussion question per table
- 1 printed table rules card per seat
- 1 easel pad or flipchart and 2 markers per table
- Notepads and pens for participants

## Before participants arrive

1. Arrange seating in round or open rectangular tables seating 8 to 12 people.
2. Check room acoustics so people on opposite sides of each table hear clearly.
3. Place table rules cards, notepads, and pens at each seat.
4. Provide each table with a flipchart, markers, and a moderator clipboard with instructions.
5. Assign one moderator per table before the session begins.

## Say this to open

Welcome. Today we are holding a Jeffersonian style discussion. The core rule is simple: there is only one conversation at this table. We do not break into side chats with our immediate neighbors. Everyone listens to whoever holds the floor, and we stay focused on our central question. You may participate actively by sharing an experience, asking a question, or simply listening.

## How to run it

### 1. Set ground rules and framing (5 minutes)

The facilitator introduces the single-conversation rule, explains the role of the moderator, and states the core discussion topic. Each table moderator checks that all members can hear each other clearly. The facilitator speaks the opening script.

### 2. Opening round with initial prompt (15 minutes)

The moderator reads the opening prompt from the clipboard. Each participant takes up to one minute to share a concise perspective, story, or reaction to the prompt going around the table or in natural voluntary order. Side discussions are strictly paused.

### 3. Open whole-table dialogue (30 minutes)

The moderator opens the floor for inquiry on the central topic. Participants speak one at a time to the entire table. The moderator steps in if side conversations start, invites quiet members if they wish to speak, and jots notable themes on the flipchart. Participants may pass at any time.

### 4. Synthesis and wrap up (10 minutes)

The moderator spends three minutes reviewing the main themes recorded on the flipchart. Each person at the table may share one closing thought or unanswered question in 20 seconds or fewer, or pass.


## Debrief questions

- What difference did having only one conversation make to the depth of the discussion?
- Which perspective shared today challenged or expanded your initial thinking?
- What follow-up action or unanswered question emerges from our conversation?

**Finished output:** A flipchart summary of core ideas, shared stories, and follow-up commitments produced by each table.

## Remote

Run in a main video room or breakout room capped at 8 to 12 participants. The moderator manages the speaking queue using the digital hand-raise feature or chat-based queue ('hand' in chat) to prevent talking over one another. Flipchart notes are kept on a shared digital whiteboard visible to all table members.

## Hybrid

Hybrid delivery is not recommended because natural cross-table audio across 8 to 12 diners is difficult without individual gooseneck microphones and ceiling arrays. If required, run fully separate online and in-person tables, each with their own moderator and shared notes board, and combine only for a final short report-out.

## Access and participation choices

- Speaking is entirely voluntary; participants may participate as dedicated listeners and note-takers without pressure.
- Table seating should provide clear sightlines and proximity to reduce strain for hard-of-hearing participants.
- Participants may step away from the table at any point without needing permission or explanation.

## If the session gets stuck

**Participants splinter into two or three separate side conversations across the table.**

The moderator raises a hand and gently interrupts: 'Let us pause for a second. We have one table conversation so everyone can hear. Let us bring that point back to the whole group.'

**One or two participants dominate the discussion while others remain silent.**

The moderator directs a question to the room: 'Let us hold on that point and hear from someone who has not had a chance to speak yet. What do others think?'


## Terms used here

- Jeffersonian Dinner: A structured group discussion over a meal where the entire table participates in a single shared conversation on one pre-set theme, with no side conversations.

## Participant material: Table Rules Card

JEFFERSONIAN TABLE RULES

1. ONE CONVERSATION: Everyone participates in one single conversation. No side chatter with your neighbor.
2. EQUAL AIRTIME: Keep remarks concise so everyone who wishes to speak can contribute.
3. OPEN LISTENING: Listen actively without planning your next comment while another person is speaking.
4. CHOICE TO PASS: Speaking is voluntary. You may decline or pass at any time.

Keep these rules visible at your seat throughout the meal.

## Participant material: Moderator Clipboard Sheet

MODERATOR GUIDE

Role:
- Introduce the core question clearly.
- Intervene politely if the table splits into side chats.
- Ensure each person has space to contribute without forcing anyone to speak.
- Record key insights, tensions, and follow-up ideas on the table flipchart.
- Reserve the final 10 minutes for synthesis and closing remarks.

Intervention Prompts:
- To stop side chats: 'Pardon me, let us bring that thought back to the whole table.'
- To open space: 'Let us pause here to see if anyone who has not spoken wants to share.'

## Sources and adaptation

Observed in Relationship Makers Handbook (pages 219-220), which references a dinner conversation format associated with Thomas Jefferson's Monticello gatherings.

Retained the core mechanic from Relationship Makers Handbook: 8 to 12 participants per table, a dedicated table moderator with clipboard instructions, and flipchart capture for ideas. Adjusted participant group sizing rules to handle odd numbers without dropping below the 8-person minimum. Separated participant table rules from moderator instructions. Clarified hybrid constraints to recommend against mixing physical and remote participants at the same dining table.

Current run sheet: https://unitedwetransform.com/exercises/jeffersonian-meals/