Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: 1ba81255fb540a402440c2b332c09b7d18ecaa5b60fad2937daac56fd8646615

# Insight Exchange

Participants pair up to conduct reciprocal interviews using prepared prompt cards, noting key points on personal sheets. They then identify recurring themes across the room in a structured debrief.

**Time:** 30 minutes. Source suggests 30 to 60 minutes depending on rounds; this run sheet sets a concise 30-minute version with two 8-minute interview rounds.
**People:** 4 to 24. Pairs (or one triad if the participant count is odd)

## Choose this exercise

**Purpose:** Collect and compare qualitative perspectives across participants through structured peer interviews.
**Use it when:** Use during discovery, research synthesis, or community consultations when individuals need to articulate personal perspectives and hear peers directly.
**Skip it when:** Skip when participants must negotiate a single collective decision, resolve urgent interpersonal conflict, or work through confidential personal disclosures.

## Materials and tools

- One prompt card per pair containing 3 to 4 open questions
- One notepad or blank sheet of paper per participant
- One pen per participant
- A countdown timer visible to the room
- A chime or acoustic bell for time alerts

## Before participants arrive

1. Arrange chairs in pairs facing each other with enough space to reduce ambient noise.
2. Place prompt cards, paper, and pens at each pair station.
3. Set up a visible digital countdown timer facing the room.

## Say this to open

Welcome. Today we will conduct mutual peer interviews on our focal topic. In your pair, Person A will have eight minutes to interview Person B using our prompt card while taking brief notes. Then we will switch roles, and Person B will have eight minutes to interview Person A. Focus on listening rather than debating. You only share what you choose to share.

## How to run it

### 1. Frame and pair up (4 minutes)

State the topic and ground rules: speak from personal experience, keep answers concise, and respect confidentiality. Form pairs. If the participant count is odd, form exactly one triad (Persons A, B, and C). In pairs, assign Person A and Person B. In a triad, assign Person A to interview B, Person B to interview C, and Person C to interview A.

### 2. Conduct Interview Round 1 (8 minutes)

Start the visible countdown timer. In pairs, Person A interviews Person B and takes brief notes. In a triad, Person A interviews Person B for the entire 8 minutes while Person C sits as an active listener taking notes. Strike the chime at the 4-minute mark as a midpoint check. Call time and ring the chime at 8 minutes.

### 3. Conduct Interview Round 2 (8 minutes)

Reset the countdown timer for 8 minutes. In pairs, switch roles: Person B interviews Person A. In a triad, Person B now interviews Person C for 8 minutes while Person A sits as an active listener taking notes. Strike the chime at the 4-minute mark. Call time and ring the chime at 8 minutes.

### 4. Review and summarize notes (3 minutes)

Ask everyone to review their notes in silence. Each person circles one significant insight, surprising perspective, or pattern they noted during the conversations. In the triad, Person C shares one reflection with Persons A and B so all three have spoken.

### 5. Whole-room pattern debrief (7 minutes)

Reconvene the full group. Invite 4 to 6 volunteers to share one recurring pattern or distinct perspective they heard, without attributing private comments by name. Record the main themes on a shared board to close the session.


## Debrief questions

- What common theme surfaced across both of your conversations?
- What response surprised you or challenged your initial assumption?
- Which questions yielded the clearest insights into the topic?

**Finished output:** Completed peer interview note sheets with circled insights, and a facilitator board listing room-wide qualitative themes.

## Remote

Assign pairs to video breakout rooms. Paste the prompt questions into the main meeting chat before opening breakouts. Start a visible timer and broadcast text alerts at the 4-minute mark and at 8 minutes instructing pairs to switch roles. In a triad room, Person A interviews B in Round 1, and Person B interviews C in Round 2, with C taking an active speaking turn during the 3-minute review. Return to the main room for debrief and record themes in a shared document.

## Hybrid

Pair in-person participants with in-person partners and remote participants with remote breakout partners to prevent audio cross-talk. For the whole-room debrief, alternate between calling on in-person and remote attendees while recording themes on a shared digital screen.

## Access and participation choices

- Provide large-print prompt cards and a text version in chat or shared document.
- Participants may pass on answering any specific question without giving a reason.
- Writing notes is optional; participants who prefer oral reflection may listen and reflect without taking written notes.

## If the session gets stuck

**One partner dominates the speaking time during an interview round.**

Use the 4-minute chime to prompt the interviewer to check the clock and move forward to their remaining questions.

**An odd number of participants prevents forming even pairs.**

Create one triad. Person A interviews B in Round 1, Person B interviews C in Round 2, and Person C gives spoken feedback during the note review.


## Terms used here

- Reciprocal interview: A structured dialogue where two people take timed turns asking questions and responding.

## Participant material: Insight Exchange Question Prompts

Choose 2 or 3 of these questions to explore with your partner:

1. What does this topic mean to you in your daily work or life?
2. What personal experience has most shaped your view on this issue?
3. What major obstacle or challenge have you encountered here, and what did you learn from it?
4. What practical solution or fresh idea would you propose to address this?

## Sources and adaptation

Observed in the Participatory Methods activity repository under the title 'Insight Exchange'.

Retained the reciprocal interview mechanic, guiding questions, and note-taking approach from Participatory Methods. Established explicit 8-minute interview rounds totaling 30 minutes, structured clear triad roles to match the two-round format, synchronized visible countdown timers with acoustic midpoint chimes, and added explicit ground rules for participant privacy.

[Participatory Methods](https://participatorymethods.com/activities/insight-exchange/)

Current run sheet: https://unitedwetransform.com/exercises/insight-exchange/