Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: a64ff201b088a52b2e3e4daa5b5874cb5e7e70237048d7b0a39eb3e7b0b8b5c5

# Emoji Check-in

Participants choose an emoji from a preset spectrum that matches their current mindset and place their name or token next to it. The group reviews the visible distribution, with brief optional sharing to gauge the room's energy.

**Time:** 15 minutes. Matches the 15-minute duration noted in EasyRetro templates.
**People:** 4 to 24. Individual selection followed by whole-group review

## Choose this exercise

**Purpose:** Collect and display a rapid visual snapshot of individual emotional states at the start of a session.
**Use it when:** Use at the beginning of a retrospective, team meeting, or workshop to take an immediate temperature check without demanding long speeches.
**Skip it when:** Skip during high-stakes evaluations, formal grievance sessions, or when serious organizational crises require direct, precise verbal discussions.

## Materials and tools

- Whiteboard or flip chart paper with 6 emoji columns pre-drawn
- One sticky note or marker per person
- For remote or hybrid delivery: a shared digital whiteboard with six emoji columns, editing access, and an internet-connected device for each direct contributor; a co-facilitator can enter an agreed choice for someone unable to edit.
- For hybrid delivery: a screen or projection of the shared board for the room, plus screen sharing or board access for remote participants.

## Before participants arrive

1. Draw or post six distinct emoji faces across the board: Grinning, Grimacing, Raised Eyebrow, Thinking, Disappointed, and Exploding Head.
2. Ensure every participant has a pen and sticky note (or dot sticker) before the session begins.

## Say this to open

Take a look at the six emojis displayed across the board. Pick the one that best captures your mood or focus right now. Write your name or initials on a sticky note and place it under that emoji. Sharing details is entirely optional.

## How to run it

### 1. Introduce options and frame the board (2 minutes)

Explain the six emoji categories. Clarify that the goal is an honest pulse check, not a forced positive answer. Point out that participants can use initials or post anonymously if preferred.

### 2. Place names under emojis (3 minutes)

Participants walk up to the board and place their sticky notes in their chosen column. For quiet flow, ask people to step back once their note is placed.

### 3. Acknowledge the distribution (4 minutes)

Point out the overall spread across the columns without singling out individuals. Note whether the room clusters around calm focus, tension, or fatigue.

### 4. Optional brief commentary (4 minutes)

Invite 3 or 4 volunteers who want to add context to unmute or speak for up to 30 seconds. Do not press anyone to explain their note.

### 5. Close and transition (2 minutes)

Summarize what the board indicates for the meeting pace, adjust break timing if energy looks strained, and transition into the main agenda.


## Debrief questions

- What does this spread tell us about our collective energy today?
- How should we pace our agenda given where everyone is starting from?

**Finished output:** A visible board showing the group's current mood distribution across six emotional indicators.

## Remote

Use a digital whiteboard with six pre-made columns displaying the emojis. Paste participant names or avatars beneath the chosen column simultaneously. Use chat for optional 30-second context notes.

## Hybrid

Use one shared digital board as the primary canvas. In-person and remote participants add their own choice there using a laptop or mobile device. If someone cannot edit the board, offer a co-facilitator to enter that person's selected emoji or token on the digital board with their permission. Display the same board to the room and remote participants before reviewing the distribution. If you also use a physical board, copy every submitted digital-board choice onto it; treat it as a mirror, not a second collection.

## Access and participation choices

- Participants may place a blank sticker or pass on speaking entirely without justification.
- Include descriptive text labels alongside emojis (e.g., Happy, Stressed, Curious) to support screen readers and participants with visual differences.

## If the session gets stuck

**Everyone clusters under positive emojis out of social pressure.**

Explicitly welcome tired or frustrated choices during the setup and validate that low-energy ratings help the group pace the agenda realistically.

**One person begins venting for several minutes during the optional commentary.**

Thank them for flagging their pressure, note that the topic deserves proper time, and offer to capture it as an agenda item or separate discussion.


## Terms used here

- Pulse check: A quick visual measurement of a group's current feelings, energy, or readiness.

## Sources and adaptation

Observed on EasyRetro as a template created by Tchales Jr., which notes inspiration from an icebreaker by Jon Spruce. Also observed as template entries on Miro.

Retains the six-emoji column format and basic mechanism from the EasyRetro template (created by Tchales Jr., credited as inspired by Jon Spruce). UWT added explicit step timing to fit 15 minutes, inclusive access accommodations, and hybrid co-facilitation instructions. The shared-board access, agreed co-facilitator entry, and complete physical-board mirror are UWT delivery adaptations.

[EasyRetro](https://easyretro.io/templates/emoji-check-in/)

Current run sheet: https://unitedwetransform.com/exercises/emoji-check-in/