Works with Claude, ChatGPT, Gemini, or your own local model: paste this prompt and your AI will co-facilitate this exercise with you.

Help me prepare and run the exercise below. First ask for my participant count, time, setting, access needs and intended result. Check these against the stated limits. Use the supplied rules and materials. Explain any proposed changes before using them, and label them as adaptations. Do not invent source claims or require personal disclosure. Give me one step at a time when I say start. I manage the people, physical activity and clock; do not claim to observe the room. Ask me what happened before choosing a next step.

Reference revision: cc267567558569ad4ceb57c05606cfc092fd1db38f4e874ed827bfb5f5d2184b

# Deepening Table Top Conversations

Small groups select prompt cards placed on tables to guide low-pressure reflective conversations. Participants share an experience or pass without taking notes.

**Time:** 15 minutes. Source indicates 15 to 30 minutes; structured here for a 15-minute standard session.
**People:** 4 to 24. Tables of 3 to 5 participants. Any total between 4 and 24 divides into groups of 3, 4, or 5.

## Choose this exercise

**Purpose:** Exchange work experiences and personal reflections in small groups using structured tabletop prompts.
**Use it when:** During a team lunch, workshop break, or opening segment when people sit in small groups and need structured conversation starters.
**Skip it when:** When the agenda requires immediate task execution, technical problem-solving, or where personal reflection is unwelcome.

## Materials and tools

- One printed, folded table tent card per small group (3-sided or folded cardstock)
- Optional digital slide or text document with prompt questions for remote participants

## Before participants arrive

1. Print the table tent cards using the prompt text provided in participant materials.
2. Fold each card and place one in the center of each table.
3. Arrange seating into tables of 3 to 5 chairs. For odd headcounts, balance groups so each table has between 3 and 5 members (for example, 16 people form two tables of 5 and two tables of 3).

## Say this to open

On your table is a card with reflective questions. Pick one question as a table or let each person choose one to answer. You have about a minute and a half each to share a reflection. No one is recording notes, and you can pass or choose a lighter topic at any time.

## How to run it

### 1. Read prompts and set ground rules (3 minutes)

The facilitator introduces the cards using the opening script. Groups review the questions printed on the card and decide whether to address the same prompt or let individuals choose. Remind participants that sharing is voluntary and no group notes will be kept.

### 2. Small group sharing (8 minutes)

Participants take turns speaking for roughly 1.5 minutes each. This allows up to 5 people to finish within 8 minutes. Listeners pay attention without recording personal details. If a member prefers not to share, they simply say pass and invite the next person to speak.

### 3. Table wrap-up (2 minutes)

Each table wraps up their conversations. Members identify one common theme or contrasting perspective that came up, keeping private details confidential.

### 4. Room debrief (2 minutes)

The facilitator invites one or two volunteers from across the room to name a general insight about the conversation process itself. Stop when time expires.


## Debrief questions

- What made it easy or hard to answer the prompt you picked?
- What common patterns emerged across your table's stories?

**Finished output:** Completed small-group conversational rounds with no written notes or public disclosures required.

## Remote

Form breakout rooms of 3 to 5 people. Display the prompt questions in the chat window or on a shared slide. Group members take turns speaking, using the text chat if they prefer not to speak on camera.

## Hybrid

Keep in-person attendees seated at their physical tables with printed cards. Remote attendees join a dedicated virtual breakout room and view the prompts in the chat. Both groups run simultaneously and contribute verbally to the short final debrief.

## Access and participation choices

- Participants may pass entirely, speak briefly, or answer in general terms rather than personal history.
- Questions are printed in large, high-contrast type and can be read aloud or pasted into text chat.

## If the session gets stuck

**One participant talks for too long, leaving no time for others.**

Suggest tables assign an informal timekeeper or remind speakers of the 1.5-minute speaking guideline.

**Participants feel uncomfortable with personal reflection prompts.**

Remind everyone they can adjust the question to focus on everyday work habits rather than personal life.


## Terms used here

- Table tent: A folded card that stands upright on a table so multiple people can read it simultaneously.

## Participant material: Conversation Prompts Table Tent

Side 1:
Think of an epiphany or realization that changed how you approach your work. What sparked it?

Side 2:
Describe a moment when a simple question helped you see a problem differently.

Side 3:
Ground Rules: Everyone gets about 1.5 minutes. Passing is always welcome. Do not take notes on personal details.

## Sources and adaptation

Observed in Relationship Makers Handbook, pages 132-133, which notes tabletop tent cards and conversational prompts.

Retained the tabletop tent card mechanic and prompt concept from the Relationship Makers Handbook evidence, including the explicit note against recording personal details. Added a concrete 15-minute schedule, specific prompt questions based on the source text epiphany reference, explicit turn-taking rules calibrated to 1.5 minutes per person for groups up to 5, and access choices.

Current run sheet: https://unitedwetransform.com/exercises/deepening-table-top-conversations/