# Winter Retrospective

Participants reflect on a recent work period using five winter-themed prompts to capture kudos, oversights, risks, appreciations, and future outlook. The group clusters similar notes, votes on high-priority improvements, and defines concrete next steps.

**Time:** 45 minutes. UWT suggested duration to support full review, thematic grouping, and concrete action planning across all five prompt categories
**People:** 4 to 24. Individual silent writing, whole-room review and clustering, and prioritized action drafting

## Choose this exercise

**Purpose:** Evaluate a recent sprint or project cycle using structured seasonal metaphors to identify operational improvements and future risks.
**Use it when:** Use at the end of a sprint, milestone, or seasonal project cycle when the team needs an engaging structure to review achievements alongside operational hazards.
**Skip it when:** Skip when the team is managing an urgent live incident or production failure that requires direct, unadorned root-cause analysis.

## Materials and tools

- Five labeled flipchart sheets or distinct wall sections
- Sticky notes (at least 15 per person)
- Markers or pens (one per person)
- Dot voting stickers (3 per person)
- Timer
- Laptop or tablet for a designated scribe (for hybrid sessions)

## Before participants arrive

1. Write five column headers on separate flipchart sheets and post them along the wall: 1. Mulled Wine (Kudos), 2. Forgotten Outside (What went wrong / improve), 3. Slippery Ice (Risks ahead), 4. What Warms Us Up (Appreciations), 5. Snowboard (What we look forward to).
2. Distribute sticky notes and markers to each seat.

## Say this to open

Welcome to our retrospective. Today we are using five winter-themed prompts to review our recent sprint. You can post notes under any or all categories, or pass on any column you choose. Take five minutes to write your thoughts quietly on sticky notes, one thought per note.

## How to run it

### 1. Introduce prompts and warm up (5 minutes)

Explain the five board columns. Offer the optional warm-up question: 'If you had to delete all but three apps from your smartphone, which three would you keep?' Allow two or three quick volunteer answers to set the tone, then stop the warm-up.

### 2. Silent individual writing (7 minutes)

Participants write observations quietly on sticky notes, one idea per note. Example for 'Slippery Ice': 'We do not have backup coverage for the database migration next week.' When finished writing, participants post their notes under the matching wall columns.

### 3. Review and group themes (13 minutes)

Gather around the wall. Read posted notes aloud column by column. Invite the group to move duplicates together into thematic clusters. Clarify unclear phrasing without starting deep debate.

### 4. Prioritize and build action items (15 minutes)

Give each participant three dot stickers. Everyone votes strictly on the clusters under 'Forgotten Outside' and 'Slippery Ice' that need immediate action. Participants may place all three dots on one cluster or split them across multiple clusters within those two columns. Take the top two voted issues and agree on clear actions: assign one specific owner and an agreed completion date for each.

### 5. Debrief and close (5 minutes)

Hold a brief closing reflection on the selected actions and celebrate the kudos column before adjourning.


## Debrief questions

- Which identified risk under 'Slippery Ice' needs monitoring before our next sprint starts?
- How well did these metaphors help us capture issues that regular review lists might miss?

**Finished output:** A wall or board of categorized retrospective feedback, with at least one to two documented action items assigned to specific owners.

## Remote

Set up an online whiteboard with five columns matching the prompts. Participants add digital notes during silent writing. Use digital voting dots for prioritization on the two action columns and record assigned action items directly on the shared canvas.

## Hybrid

In-person participants post physical notes while a designated scribe using a laptop transcribes physical notes onto the shared virtual board as they go up. Remote participants add notes directly to the virtual board. Project the shared board in the room so all participants see the unified set during grouping and dot voting.

## Access and participation choices

- Participants may submit notes anonymously or choose to contribute to only a subset of the columns.
- Any participant may decline to answer the warm-up question without explanation.
- Allow typed or verbal contributions from remote participants equally.

## If the session gets stuck

**Participants spend all their writing time on kudos and avoid discussing problems or risks.**

Acknowledge the strong positive feedback, then prompt the room to focus specifically on the 'Forgotten Outside' and 'Slippery Ice' columns for two uninterrupted minutes.

**Action planning becomes bogged down in an extensive debate on minor issues.**

Rely strictly on the dot voting results. Restrict conversation to the two highest-voted clusters and timebox action drafting to seven minutes.


## Terms used here

- Dot voting: A simple voting method where participants place adhesive dots next to their preferred items to establish team priorities quickly.
- Kudos: Praise or public recognition given for an achievement or helpful action.

## Sources and adaptation

Observed in an EasyRetro template attributed to João Silva.

Retained the five winter-themed retrospective prompts and smartphone warm-up question from the EasyRetro source template. UWT structured the session into a five-step, 45-minute retrospective cadence with explicit whole-room clustering, focused dot voting restricted to the two problem/risk columns, and concrete action-item capture.

[EasyRetro](https://easyretro.io/templates/winter-retrospective/)

Current run sheet: https://unitedwetransform.com/exercises/winter-retrospective/